Privacy policy

For electronic applications in the Benefit to promote integration into the labour market procedure on the social platform

Privacy policy for electronic applications in the Benefit to promote integration into the labour market procedure on the social platform

In this privacy policy for the social platform, which can be accessed at https://sozialplattform.de, we explain below how information that can be individually assigned to you or others as a person (the "personal data") is processed and used when electronic applications are created via the .

We explain for each step of data processing,

which authority is responsible under data protection law (section 1),
whom you can contact if you have any questions about data protection (section 2), and
what rights you and other persons whose personal data is processed are entitled to (section 3).

In section 4, we explain the individual steps of data processing, in particular why these steps take place in each case, the legal basis on which they are based, how the steps work in each case and how the personal data is specifically processed in each case.

1. Responsible authority

For the processing of personal data in the context of electronic applications, the authority responsible under data protection law is the one that is also responsible for the further processing of the application in the subsequent administrative procedure or to which the application is sent electronically. The authority responsible for the specific application under data protection law is displayed on the service details page after selecting the location. The data protection officer of the respective authority should be contacted directly for data protection inquiries. The contact details are listed in section 2.

2. data protection officer, supervisory authority

The contact details of the data protection officer of the authority responsible for data protection depend on your place of residence. You will be informed as follows when your personal data is collected: Once you have selected an application and your place of residence, you will be taken to the selected application route by clicking on "Submit application". Here you select a registration method, e.g. BundID. Once you have made your selection, you will be taken to the terms of use and data protection information. If you click on "Privacy policy", you will find the contact details of the data protection officer under point 9.

3. Rights as a data subject

Any person whose personal data is processed by a public authority can assert the following rights as a data subject against the respective responsible authority (in accordance with point 1).

3.1 Right of access and copy

Affected persons may request information from the authority pursuant to Art. 15 GDPR as to whether it processes personal data concerning them. If this is the case, data subjects can request the information on data processing specified in Art. 15 GDPR. At the request of the data subject, the responsible authority (in accordance with point 1) shall provide a copy of the personal data processed.

3.2. Right to rectification

Data subjects may request the authority to rectify their personal data in accordance with Art. 16 GDPR that the authority rectifies inaccurate personal data concerning them or, where applicable, completes incomplete personal data.

3.3. Right to erasure

Data subjects may request the authority to erase their personal data in accordance with Art. 17 GDPR that the authority erase personal data concerning them, provided that the conditions set out in Art. 17 GDPR are met.

3.4. Right to restriction of processing

Data subjects may request the authority to restrict processing in accordance with Art. 18 GDPR that the processing of personal data concerning them be restricted, provided that the conditions set out in Art. 18 GDPR are met.

3.5. Right to data portability

Data subjects may, in accordance with Art. 20 GDPR, data subjects may receive the personal data concerning them in a structured, commonly used and machine-readable format and have the right to transmit those data from one controller to another, where the conditions set out in Art. 20 GDPR are met.

3.6. Right to object to processing

Data subjects may object, on grounds relating to their particular situation, to processing of personal data concerning them which is based on the legal basis of Art. 6 para. 1 subpara. 1 lit. e) GDPR.

The authority will then no longer process the personal data unless it can demonstrate and, if necessary, prove that the conditions for continuing the processing of this data in accordance with Art. 21 GDPR are met.

3.7. Right to withdraw consent

Affected persons may at any time withdraw consent that they have given to the authority for the processing of personal data concerning them in accordance with Art. 7 para. 3 GDPR. The withdrawal of consent is only effective for the future; the processing of personal data already carried out on the basis of the consent is not affected by the withdrawal.

If consent is only given for a single processing step, this processing step is carried out and completed immediately after consent is given, and subsequent processing steps are not carried out on the basis of consent, any withdrawal of consent may no longer have any effect.

3.8. Right to lodge a complaint with the data protection supervisory authority

Affected persons may lodge a complaint about the processing of personal data concerning them by the authority at any time. Such a complaint must be lodged with the competent data protection supervisory authority.

4. How your personal data is processed

In this section 4, we explain the individual processing steps in which personal data is processed. We describe the general and overarching processing steps (Sections 4.1 and 4.3) and in Section 4.2 we discuss the application that can be submitted electronically for the Benefit to promote integration into the labour market via the social platform.

4.1. Technical operation of the social platform

The technical operation of the social platform, and therefore all processing of personal data in accordance with this privacy policy, is carried out entirely by Landesbetrieb Information und Technik Nordrhein-Westfalen (IT.NRW), Mauerstraße 51, 40476 Düsseldorf. IT.NRW acts in each case as an additional processor for the authority responsible for data protection (pursuant to section 1) in accordance with Art. 28 GDPR.

4.2. Electronic applications for benefits

In the following, we present the application in detail.

Application for Benefit to promote integration into the labour market

Whose personal data is processed? (Categories of data subjects)

Applicants, including, for example Representatives or caregivers

Beneficiaries

Which categories of personal data are processed

Master data of caregiver or authorized representative: surname, first name, company/organization/association, if applicable Company/organization/association, if applicable Relationship to the applicant

Master data on the applicant: surname, first name, date of birth, information on academic degree, proof of curriculum vitae

Contact details of the supervisor or authorized representative: telephone, e-mail, address in Germany/abroad

Contact details of the applicant: telephone, e-mail, address in Germany/abroad

Financial and insurance data: Bank account details

Determination of needs - receipt of benefits: Receipt of Unemployment benefit I, type of activity to be taken up (training, mini-job, subsidized employment relationship, employment subject to social security contributions or self-employment), reference number/BG number

Details in the case of employment subject to social security contributions: details of employer, address of employer, name of activity/position to be taken up, start of employment, fixed term, working hours, gross monthly income, hourly wage, proof of employment contract

Details in the case of self-employment: Description of business start-up project, place of work, expected monthly income, main or secondary trade, proof of business plan, proof, viability certificate, proof of financing plan, proof of sales and profitability forecast, proof of business registration

Metadata: Pseudo user ID, process ID, creation date, last update date, completion date, (client) ref ID, session ID, user ID, user object (also contains user ID and session ID), document UUIDs, document data, application ID

Why is the data processed? (Purposes of processing)

To carry out the administrative procedure for deciding on the entitlement to Benefit to promote integration into the labour market.

What happens to the personal data?

The personal data is recorded electronically on the social platform and transmitted electronically to the competent body (authority responsible for data protection in accordance with point 1). The information is then processed by the competent authority for the decision on the approval of the Benefit to promote integration into the labour market in the administrative procedure.

What is the legal basis?

1. The processing on the social platform by MAGS NRW and IT.NRW is carried out by way of commissioned processing in accordance with Art. 28 GDPR in conjunction with Section 80 SGB X for the competent authority.

2. The competent body (authority responsible for data protection pursuant to Section 1) collects the personal data on the legal basis for the administrative procedure for the Benefit to promote integration into the labour market, i.e. Art. 6 para. 1 subpara. 1 lit. e GDPR in conjunction with Section 16b SGB II in conjunction with Section 16b SGB II. § Section 16b SGB II in conjunction with. §§ 60-67 SGB I in conjunction with §§ 67 ff. SGB X.

Is there an obligation to provide this personal data, and what are the consequences if the data is not provided?

Whoever wishes to apply for Benefit to promote integration into the labour market is legally obliged to provide all information relevant to the decision and, if necessary, to provide any requested evidence in accordance with § 16b SGB II in conjunction with §§ 60-67 sgb X. §§ 60-67 SGB I. If the required data is not provided, the application cannot be processed properly.

The information and evidence does not have to be provided electronically via the social platform, but can also be provided via other communication channels or in person.

The competent body (authority responsible for data protection in accordance with section 1) may refuse the application as long as the information required for the decision is not available.

How long will the personal data be stored?

1. After the application has been sent, the personal data collected for the application will be deleted from the social platform immediately, usually after just a few minutes.

2 At the responsible body, the duration of the storage of personal data is based on the principle of storage limitation regulated in Art. 5 para. 1 lit. e GDPR, which specifies the principle of data minimization in terms of time. The responsible bodies determine the specific duration of storage on their own responsibility.

4.3. Cross-border data processing for various electronic applications

The processing steps described in this section 4.3 are implemented uniformly for all applications that can be submitted electronically on the social platform and apply to the application procedure mentioned in section 4.2 above.

4.3.1 Authentication using a new ID card or electronic residence permit

Whose personal data is processed? (Categories of data subjects)

Applicant and, if applicable, the caregiver or authorized representative

Which categories of personal data are processed?

Family name
First name
Date of birth
Address

Why is the data processed? (Purposes of processing)

Media-interruption-free authentication of the applicant or of the caregiver or authorized representative. the caregiver or authorized representative in order to be able to assign an application to a user of the social platform.

What happens to the personal data?

When authenticating using the new ID card (nPA) or electronic residence permit, the above-mentioned personal data is read from the secure memory chip of the nPA using the reader (e.g. chip card reader or smartphone) and transmitted directly to the local web browser via the locally installed ID card app and from there to the social platform. During this transmission, no third party acts as an intermediary for the data.

What is the legal basis?

1. The above-mentioned data is only retrieved with the consent of the applicant or the caregiver or authorized representative.

2. The processing on the social platform by MAGS NRW and IT.NRW is carried out by way of order processing in accordance with Art. 28 GDPR in conjunction with Section 80 SGB X for the respective applicant. § Section 80 SGB X for the authority responsible for the application under data protection law (in accordance with Section 1).

3. The authority responsible for the application under data protection law (in accordance with Section 1) collects the personal data on the legal basis for the respective administrative procedure. The legal basis for the administrative procedure is specified in section 4.2.

Is there an obligation to provide this personal data, and what are the consequences if the data is not provided? The applicant or the carer or authorized representative is not legally obliged to identify themselves to the authority responsible for the administrative procedure for deciding on the application (authority responsible under data protection law in accordance with point 1) by means of an nPA or electronic residence permit.

However, all applications that can be submitted electronically via the social platform require technical legitimization, either via the nPA, electronic residence permit or a user account.

The electronic application cannot be completed without legitimization. However, the applicant or the caregiver or authorized representative is still free to submit the application to the competent authority by other means.

How long will the personal data be stored?

The personal data will be deleted on the social platform with the other application data after the application has been sent to the competent authority (authority responsible for data protection in accordance with section 1).

The personal data will also be stored by the competent authority (authority responsible for data protection pursuant to section 1) in the respective administrative procedure for deciding on the application in accordance with the applicable regulations.

4.3.2. Authentication via user account

Whose personal data is processed? (Categories of data subjects)

Applicant and, if applicable, caregiver or authorized representative

Which categories of personal data are processed?

Family name
First name
Date of birth
Address
Salutation
Mailbox of the user account
E-Mail

Why is the data processed? (Purposes of processing)

Media-interruption-free authentication of the applicant or the caregiver or authorized representative in order to be able to assign an application to a user of the social platform.

What happens to the personal data?

When authenticating via a user account, e.g. the Servicekonto.NRW, a service account of the federal government or another federal state, the above personal data is requested if it is stored in the user account.

The data is retrieved from the authority responsible for managing the respective user account (transmission).

What is the legal basis?

1. The above-mentioned data will only be retrieved with the consent of the applicant or the caregiver or authorized representative in accordance with Section 8 (6) OZG.

Is there an obligation to provide this personal data and what are the consequences if the data is not provided? the caregiver and authorized representative is not legally obliged to legitimize themselves to the authority responsible for the administrative procedure for deciding on the application (authority responsible for data protection in accordance with section 1) by means of a user account or to consent to the transfer of data.

However, all applications that can be submitted electronically via the social platform require technical legitimization, either via the nPA, electronic residence permit or a user account.

The electronic application cannot be completed without legitimization. However, the applicant or the caregiver and authorized representative are still free to submit the application to the competent authority by other means.

How long will the personal data be stored?

The personal data will also be stored by the competent authority (authority responsible for data protection in accordance with section 1) in the respective administrative procedure for deciding on the application in accordance with the applicable regulations.

4.3.3. Inclusion of data from the user account in the application

Whose personal data is processed? (Categories of data subjects)

Applicant and, if applicable, caregiver or authorized representative

Which categories of personal data are processed?

Family name
First name
Date of birth
Address
Address
Email

Why is the data processed? (Purposes of processing)

Transfer of the above personal data of the applicant or the caregiver or authorized representative to pre-fill the application form without media discontinuity.

What happens to the personal data?

If the applicant or the caregiver or authorized representative authenticates themselves via a user account at the beginning of the application process, e.g. the Servicekonto.NRW, a service account of the federal government or another federal state, the above personal data can be transferred to the respective application, provided that it is stored in the user account.

The data is retrieved from the authority responsible for maintaining the respective user account (transmission).

All transferred data can be changed and overwritten here by the applicant or the caregiver or authorized representative.

What is the legal basis?

1. the transfer of the above-mentioned data only takes place with the consent of the applicant or the caregiver or authorized representative.

2. the processing on the social platform by MAGS NRW and IT.NRW takes place by way of commissioned processing in accordance with Art. 28 GDPR in conjunction with Section 80 SGB X for the respective social platform. § Section 80 SGB X for the authority responsible for the application under data protection law (in accordance with Section 1).

Is there an obligation to provide this personal data and what are the consequences if the data is not provided? The applicant or the caregiver or authorized representative is not legally obliged to consent to the data transfer.

If the applicant or the caregiver or authorized representative does not consent to the processing, the information must be entered themselves.

How long will the personal data be stored?

The personal data will be stored in the application on the social platform and deleted from the social platform with the other application data after the application has been sent to the competent authority (authority responsible for data protection pursuant to section 1).

4.3.4. Storage of unsent applications

Whose personal data is processed? (Categories of data subjects)

The data of the same persons submitting the request.

Which categories of personal data are processed?

The same categories as in the respective request.

Why are the data processed? (Purposes of processing)

To enable the interruption and subsequent completion of an application, for example to provide further information or documents that are relevant to an application.

What happens to the personal data?

The data is stored in the social platform database. The storage of unsent applications is only possible if the applicant or the caregiver or authorized representative has authenticated themselves with a user account. Beyond this, no further processing of the data takes place.

What is the legal basis?

1. The processing on the social platform by MAGS NRW and IT.NRW takes place by way of commissioned processing in accordance with Art. 28 GDPR in conjunction with Section 80 SGB X for the respective social platform.

2. The authority responsible for the application under data protection law (in accordance with Section 1) collects the personal data on the legal basis for the respective administrative procedure, as it must be possible for the applicant - as with applications in paper form - to complete their application at a later date. The legal basis for the administrative procedure is specified for the respective procedure in section 4.2.

Is there an obligation to provide this personal data and what are the consequences if the data is not provided?

The applicant or the caregiver or authorized representative is not legally obliged to store the data on the social platform. Saved applications can be deleted at any time. However, all data must then be entered again when submitting a new application.

How long is the personal data stored?

Saved applications are deleted 24 hours after the last change to the application, unless they are sent before then. After that, applications deleted from the system can still be reconstructed from encrypted data backups for a period of 6 weeks.

4.3.5. Transmission of submitted applications

Whose personal data is processed? (Categories of data subjects)

The data of the same persons submitting the request.

Which categories of personal data are processed?

The same categories as in the respective request.

Why are the data processed? (Purposes of processing)

Conducting the administrative procedure to decide on the respective application.

What happens to the personal data?

After an application has been sent by clicking on the "Submit application" button, the data is technically processed and transmitted via the so-called "Central Data Exchange Infrastructure" (CDE). After an application has been sent by clicking the "Submit application" button, the data is technically processed and forwarded via the "Central Data Exchange Infrastructure" (ZDI) to the authority responsible for the administrative procedure for deciding on the application (authority responsible under data protection law in accordance with section 1).

What is the legal basis?

1. The forwarding to the "Central Data Exchange Infrastructure" (ZDI) and processing by its operator is carried out by way of order processing in accordance with Art. 28 GDPR in conjunction with Section 80 SGB X for the purposes necessary for the application.

2. The authority responsible for the application under data protection law (in accordance with Section 1) collects the personal data on the legal basis for the respective administrative procedure. The legal basis for the administrative procedure is specified for the respective procedure in section 4.2.

How long will the personal data be stored?

The data is deleted from the social platform by the ZDI within a few minutes immediately after processing and transmission to the responsible authority.

4.3.6. Session cookie of the form management system

Whose personal data is processed? (Categories of data subjects)

User of the web browser through which the online application form is completed.

Which categories of personal data are processed?

Unique identifier to recognize the user in the form management system.

Why is the data processed? (Purposes of processing)

Unique assignment of the application form to a specific browser session and assignment of the communication between the form management system and the browser.

What happens to the personal data?

The unique identifier is stored in a cookie file on the user's end device.

What is the legal basis?

1. The processing on the social platform by MAGS NRW and IT.NRW is carried out by way of commissioned processing in accordance with Art. 28 GDPR in conjunction with Section 80 of the German Social Code (SGB X). § Section 80 SGB X for the respective authority responsible for the application under data protection law (in accordance with Section 1).

2. The respective authority responsible for the application under data protection law (in accordance with Section 1) processes the personal data on the legal basis for the administrative procedure specified in Section 4.2, as this processing is technically necessary for the online application.

3. Insofar as data is retrieved from the user's terminal device or stored on the terminal device, this is done by the authority responsible for the application under data protection law (in accordance with Section 1) on the legal basis of Section 25 para. 2 TTDSG, as the retrieval and storage are necessary for the function of the online application.

How long is the personal data stored?

The session cookie, which contains the unique identifier, is deleted when the web browser is closed.